As we previously reported here and here, effective January 22, 2017, employers were required to begin using a revised Form I-9. Unfortunately, U.S. Citizenship and Immigration Services (“USCIS”) is reporting that the electronic Form I-9s downloaded between November 14th and November 17th had a glitch. On these forms, numbers entered in the Social Security Number field were inadvertently rearranged when employees completed and printed Section 1 using a computer. For example, the number 123-45-6789 entered in the Social Security Number field would appear as 123-34-6789 once the form was printed.
If you downloaded the revised Form I-9 between November 14th and November 17th, you should review the affected forms prepared for your employees to confirm whether there are errors. The USCIS is instructing employers who notice that their employees’ Social Security Numbers are not written correctly to have the employees draw a line through their incorrect Social Security Numbers in Section 1, enter the correct numbers, and then initial and date the changes. Employers should also include a written explanation in the file with the Form I-9s about why the correction was made in case of an audit. The Form I-9 has since been fixed, and is available here.