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ALERT: The DFEH Pay Data Reporting Portal is Now Open

By: Rebecca Hause-Schultz

On February 18, 2021, the California Department of Fair Employment and Housing (“DFEH”) announced that it has officially opened the Pay Data Reporting Portal. You may access the portal here.

As a reminder, private employers, with 100 or more employees, are required to file pay data reports with the DFEH by March 31, 2021. The DFEH’s FAQs specify that employers should include the following information in their reports:

  • For each establishment, during the Snapshot Period, the number of employees by race, ethnicity, and sex in each of the following ten job categories: Executive or senior level officials and managers; First or mid-level officials and managers; Professionals; Technicians; Sales workers; Administrative support workers; Craft workers; Operatives; Laborers and helpers; and Service workers.
  • For each establishment, during the Snapshot Period, the number of employees by race, ethnicity, and sex, whose annual earnings fall within each of the pay bands used by the United States Bureau of Labor Statistics in the Occupational Employment Statistics survey.
  • For the entire Reporting Year, the total number of hours worked by each employee plus the hours the employee was on any form of paid time off for which the employee was paid by the employer (such as vacation time, sick time, or holiday time).
  • The Reporting Year and the dates of the Snapshot Period selected by the employer.
  • The employer’s name, address, headquarters’ address (if different), California and federal Employer Identification Number, North American Industry Classification System (NAICS) code, Duns and Bradstreet number, number of employees inside and outside of California, number of establishments inside and outside of California, and whether the employer is a California state contractor. If applicable, the name and address of the employer’s parent company or parent companies.
  • For a multiple-establishment employer’s establishments, each establishment’s name, address, number of employees, and major activity.
  • Any clarifying remarks.
  • A certification that the information contained in the pay data report is accurate and prepared in accordance with Government Code section 12999 and DFEH’s instructions, and the name, title, signature, and date of signature of the certifying official.
  • The name, title, address, phone number, and email address of someone who can be contacted about the report.

COUNSEL TO MANAGEMENT:

As the March 31, 2021 deadline is fast approaching, employers should start preparing to comply with this requirement. Employers can begin preparing by gathering all the necessary data and reviewing the DFEH’s homepage for examples and additional information. If you have any questions regarding complying with this requirement, contact the experts at The Saqui Law Group, P.C.

 

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